Run an Asset Check-Out Report

Users with the Edit Asset or View Asset role permission can run an Asset Check-Out Report, which shows all asset checkouts in a date range.

For example, if asset "Chromebook 100" was checked out 5 times between 9/1/2024 and 8/31/2025, you would see 5 rows, one for each unique checkout.

You can customize your view of this page.

To view the Asset Check-Out Report, select Reports > Asset Check-Out Report. The report defaults to today's date.

Asset Check-out report.

Notes:

  • The Past Due column will show:
    • True: If the asset is currently checked out, and the due date has passed.
    • False: If the asset is checked in, or checked out with a due date in the future.
  • To show all currently checked out assets, set the filter in the check-in date column to Null.

To target the data you want, do any of the following:

To... Then...
Search
  1. Enter search criteria, such as asset name, building, etc.
  2. Press Enter.
View a saved report Use the Select Report drop-down to view a saved report.
Add or remove columns
  1. Click Columns.

    Select Columns pop-up.
  2. To add a column, from the Unselected section, select the column you want to display and then click the right arrow.
  3. To remove a column, from the Selected section, select the column you want to remove and then click the left arrow.
  4. To change the order columns appear, drag and drop into the desired order.
  5. Click Save.
Note: All custom fields for requests are available as a selectable column.
Filter a column
  1. In the column you want, click Three dots icon.
  2. Select the desired filters.
  3. Click Filter.
Save the report

After you select search criteria and filter:

  1. Select Actions > Add New Report.
  2. Enter a report name.
  3. Click Save.
Print the report Select Actions > Print PDF. The report appears in your Downloads folder.
Export an Excel file Select Actions > Export to Excel. The report appears in your Downloads folder.