Mass update assets

Users with the Mass Update administrative permission can update multiple assets at once.

Important: Mass update cannot be undone.

To mass update assets:

  1. Select Assets > View All Assets. The Manage Assets page appears.
  2. Find an asset by searching or using a filter(s).

    Note: To view all assets, in the column of your choice, click Flexible filtering icon.. In the filter (Filter icon.) section, select Check All, and then click Filter.

  3. Do one of the following:

    • In the row of each of the assets you want to mass update, select the checkbox.
    • To select all items on a page or all items across all pages, click Select all down arrow. at the top of the Select all column.

      Notes:

      • After you select records, a banner at the top of the page indicates the number of items selected. To remove the selection, click Clear in the banner.

      • You cannot mass update assets that are In Transit. You will not see a warning message to this affect when you select records, but the record count will not match the original number of records selected.

  4. Select Actions > Mass Update. The page shows only fields applicable to the selected assets. If assets of different types and/or sub-types are selected, fewer fields will appear.
    Mass update asset fields.
  5. Next to each field you want to mass update, select the checkbox, and update the field.

    Notes:

    • Only common standard fields display for all asset types.
    • The Asset Sub Type field appears if all selected assets are of the same asset type.
    • When files and images are selected, multiple items can be uploaded at once.
  6. Click Next. The Confirm Mass Update page appears.
  7. Click Go! A confirmation pop-up appears.
  8. Click OK.

The Mass Update status changes to Success when it is complete.

There are additional options on the Manage Assets page that let you customize your view.